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Free SARS logbook template (PDF & Excel)

A free, printable and editable SARS travel logbook with the same columns as the official SARS eLogbook. Download it directly; no sign-up needed.

Last checked against sars.gov.za on 31 October 2026 · General information, not tax advice · SA Logbook is not affiliated with SARS.

Download the template

Free, no sign-up, no email needed. The columns follow the "Daily business travel records" table in the official SARS eLogbook 2026-27.

PDF templatePrintable, A4 landscape. Primary information page plus daily business travel pages. Download PDFExcel templateWorks in Excel and Google Sheets. Adds up your totals and business % for you. Download ExcelCSV templatePlain columns for any spreadsheet or accounting tool. Download CSV

Want a reminder? Join the launch list below and we'll email you before 1 March 2027 so you remember your opening odometer reading, and tell you when SA Logbook is on Google Play. Completely optional.

What's in the template

  • Primary information: your name, the tax year, the vehicle (make, model, registration), the vehicle's value including VAT, the opening odometer on 1 March, the closing odometer on the last day of February, total km, business km and business %.
  • Daily business travel records: Date, Opening km*, Closing km*, Total business km, From, To, Reason, Actual fuel & oil costs (R), Actual repairs & maintenance costs (R). (*Not compulsory, as on the SARS eLogbook.)
  • The Excel version also has the 2026/27 SARS cost table and adds up your totals.

How to fill it in

  1. On 1 March, write down your odometer reading (and take a photo).
  2. After every business trip, add a line: the date, the kilometres, where you started, where you went and why.
  3. Leave private trips out of the daily table; SARS doesn't need their details.
  4. Don't log trips between home and work as business. They're private.
  5. On the last day of February, write down the closing odometer reading. Total km = closing minus opening.
  6. Add up your business km. Business % = business km ÷ total km.
  7. Use one template per vehicle, and keep it for five years after you submit your return.

The rules behind each step are explained in our SARS logbook requirements guide.

The official SARS eLogbook

SARS publishes its own free eLogbook each year. The 2026-27 version is on the SARS Travel e-log book page (direct PDF link). Our template uses the same columns in an editable format.

Or let your phone do it

Paper logbooks get forgotten, lost, or filled in at the end of the year from memory. SA Logbook records trips by GPS as you drive, so you only swipe business or private, and it exports the same SARS columns as a PDF at the end of the tax year.

Sources

Everything on this page comes from these official SARS sources:

  1. SARS: Travel e-log book
  2. SARS eLogbook 2026-27 (PDF)

Common questions

Is this template accepted by SARS?

SARS doesn't approve templates. It sets out what a logbook must contain, and this template has all of those columns, matching the official SARS eLogbook. SA Logbook is not affiliated with or endorsed by SARS.

Do I need to give my email to download?

No. The downloads are direct. Joining the launch list is optional.

Can I use the template for a company car?

Yes. SARS says the same minimum information is needed to reduce the fringe benefit of an employer-provided vehicle, so the same template works.

Launch list

Never lose a logbook. Never miss a kilometre.

SA Logbook arrives on Google Play before 1 March 2027, in time to record your opening odometer for the 2027/28 tax year. Join the launch list and lock in R30/month for life as a founding member.

Coming to Google Play before 1 March 2027

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